This section contains all the information previously listed under A-Z of Health & Safety on the old HSE website. Use the links below to go to find what you are looking for.
Activity Calendar HSEQ (H&S, Food Safety, Environment & Quality)
The HSEQ Activity Calendar is a tool to assist Site Managers in the planning of audit schedules, reviews of risk assessments and other important HSE activities.
Procedure:
- Enter the Unit Name Enter the month that the Activity Calendar is to commence. This may be the Unit opening date or when there is a change of manager, who may wish to start a new planned Activity Calendar
- Shade in the top half of the box in the month(s) when the activity is planned Initial the bottom half of the box in the month when the activity has been completed
- Use the blank rows to enter and plan any activities in your Unit not covered by the Calendar
- A new activity calendar should be commenced annually
Download the HSEQ Activity Calendar
Control of Asbestos at Work Policy
To enable Compass Group UK & Ireland to identify and manage the risks associated with asbestos in the workplace.
To find out more, open or download the full Guidance here.
Additional Information/Templates:
Download an example of a suitable letter template that you can use to send to your Client to obtain information about the management of asbestos.
If you want to know more about Asbestos Surveys, please contact your HSE Manager.
External Guidance:
Health & Safety Executive guidance document: A Short Guide to Managing Asbestos in Premises
Asbestos Management For Facilities Management (Technical Services)
Compass Group are not licensed under the Control of Asbestos Regulations 2012 to undertake controllable works. Non-licensable works on Asbestos Containing Materials (ACM's) may only be undertaken by competent employees under the following circumstances:
- Explicit written consent from the Managing Director of the Compass Business Group;
- Full competency can be demonstrated by the operating team, including asbestos awareness training.;
- Work is undertaken in accordance with the guidance on the Compass UK&I HSE Management System.
The HSE license contractors whose work involves significant exposure to ACM's. They do this as part of a permissioning regime. Such regimes as asbestos licensing are only considered where the work activities involve significant hazard, risk or public concern.
Additional Information
HS 2.18 Asbestos Management
Asbestos Management Plan
Asbestos Priority assessment
External Guidance
Go to the Health and Safety Executive's website where you will find further guidance and useful information on Asbestos.
Authority To Work
The Compass UK&I Authority to Work (ATW) process is a formal written procedure used to control works conducted by contractors and third parties that have been identified as requiring operational controls.
Additional information:
Authority to Work Procedure
Authority to Work Flow Chart
10 Point Works Approval Checklist
Monitoring Checklist
Contractors Passport
Children and Young Persons Risk Assessment Policy
To enable Compass Group UK & Ireland to identify and manage the risks that Children on Work Experience and Young Persons are exposed to in the workplace.
To find out more, open or download the full Guidance here.
Additional Information
Go to Mandatory Risk Assessments page where you can download the following:
Site Risk Assessment for Young Persons
Young Person’s Risk Assessment Record
Site Risk Assessment for Children on Work Experience
Children on Work Experience Risk Assessment Record
External Guidance
Health & Safety Executive Guidance Documents: Young people and work experience
Control of Contractors
The sub-contractor management process is co-ordinated and managed by a combination of central procurement activities plus essential site specific selection criteria, and sub-contractor engagement, allowing Compass Group UK & Ireland to manage the health and safety risks associated with the employment of contractors in the workplace.
To find out more, open or download the full Guidance here.
External Guidance
Health and Safety Executive Guidance: Managing Contractors.
(HSE) Communication and Consultation Policy
To enable Compass Group UK & Ireland to ensure that it fully informs, consults and engages with colleagues on all matters relating to health, safety and welfare.
To find out more, open or download the full Guidance here.
Additional Information
External Guidance
Health and Safety Executive Guidance Document: Consulting Employees on Health and Safety at Work.
COSHH Guidance for Facilities Management (Technical Services)
The purpose of this Guidance is to enable Compass Group UK and Ireland to meet its legal obligations and protect employees and others who could be affected by the use of hazardous substances.
To find out more, open or download the full Guidance here.
Driving on Company Business Guidance
To enable Compass Group UK & Ireland to identify and manage the risks associated with its operations in the workplace associated with driving vehicles on company business.
To find out more, open or download the full Guidance here.
Additional Information
Go to Mandatory Risk Assessments page where you can download the Driving Whilst on Company Business Risk Assessment.
External Guidance
Health & Safety Executive guidance documents:Driving at Work
Lex Autolease: Winter Driving Tips
Electrical Safety and PAT Testing
To enable Compass Group UK & Ireland to meet legal requirements and to identify and manage the risks associated with the use of electricity and electrical systems in the workplace.
To find out more, open or download the full Guidance here.
Additional Information/Templates
Download an example of a suitable letter template that you can use to send to your Client obtain information about the management of electrical safety.
Go to Mandatory Risk Assessments page where you can download: Electrical Safety Risk Assessment
External Guidance:
Health & Safety Executive guidance documents:
Maintaining Portable Electrical Equipment
Maintaining Portable Electrical Equipment in Offices and other Low Risk Environments
Electrical Safety and You
Do You Use a Steam or Pressure Water Cleaner?
Enforcement Officers Policy - Health & Safety
To ensure that Site Managers deal with enforcement officer visits in an appropriate way and do not compromise the position of either themselves or the Company by the actions that they take.
To find out more, open or download the full Guidance here.
Additional Information
Go to the HSE Connect page where you can access the Enforcement Officer Contact Online Form.
Download s General Guidance Document to assist in the completion of the AIR3 online form for Enforcement Officer Contact.
Floor Safety Policy (Slips, Trips and Falls)
To ensure that Compass Group UK & Ireland minimises the risks of accidents and injuries to employees and customers as a result of floor-related incidents.
To find out more, open or download the full Guidance here.
Additional Information
Go to Mandatory Risk Assessments page where you can download: Floor Safety Risk Assessment. Go to the Slips, Trips & Falls Campaign page to access additional resources.
Download Daily Slip and Trip Hazard Record
Download the Spillage Procedure
External Guidance
Health & Safety Executive guidance documents:
Stop slips in kitchens - floor cleaning
Preventing Slips and Trips in Kitchens and Food Service
Preventing Slips and Trips at Work
Slips and Trips - The Importance of Floor Cleaning
For excellent on-line training on floor safety risks go to the HSE's e-tool 'STEP'
First-Aid at Work Policy
To enable Compass Group UK & Ireland to meet the legal requirements in respect of first-aid at work.
To find out more, open or download the full Guidance here.
Additional Information
Go to Workplace Safety Management System page where you can complete the First-Aid Needs Assessment.
The main supplier of first-aid kits and refill materials for Compass Group is First Aid Warehouse (now Crest Medical), Tel: 0845 230 2090, or Fax: 0845 230 2091. For more information about the types of first-aid kits available visit the Crest Medical website.
External Guidance
Health & Safety Executive guidance documents:
Basic Advice on First-Aid at Work
First-Aid at Work - Your Questions Answered
Blood-Borne Viruses in the Workplace
Gas Safety and Ventilation Policy
To enable Compass Group UK & Ireland to identify and manage the risks associated with the use of gas appliances in the workplace.
To find out more, open or download the full Guidance here.
Additional Information
Download Gas Safety Risk Assessment
External Guidance
Health & Safety Executive guidance documents:
Gas Safety in Catering and Hospitality
Ventilation of Kitchens in Catering Establishments
UKLPG User Info. Sheet: Safe Use of Propane & Butane Cylinders & Cartridges
Health Surveillance Policy
To enable Compass Group UK & Ireland to meet its legal obligations in respect of health surveillance.
To find out more, open or download the full Guidance here.
Additional Information
Go to our Occupational Health page to find out more.
Home/Mobile Workers Policy
To enable Compass Group UK & Ireland to identify and manage the risks associated with its operations in the workplace in relation to those who are employed as a home or mobile worker.
To find out more, open or download the full Guidance here.
Additional Information
Homeworkers Workplace Risk Assessment
External Guidance
Health and Safety Executive Guidance: Homeworkers - Guidance for employers on health and safety
Control of Legionellosis Policy
To enable Compass Group UK & Ireland to identify and manage the risks associated with Legionella in the workplace.
To find out more, open or download the full Guidance here.
Additional Information/Templates
Download an example of a suitable letter template that you can use to send to your Client obtain information about the management of Legionella.
Lone Working Policy
To enable Compass Group UK & Ireland to manage the risks associated with lone working.
To find out more, open or download the full Guidance here.
Additional Information
Go to Mandatory Risk Assessments page where you can download the Lone Working Risk Assessment (which includes a Loneworkers Workplace Checklist).
External Guidance
Health & Safety Executive Guidance Documents: Working alone - Health and safety guidance on the risks of lone working.
Examination of Lifts Policy
To enable Compass Group UK & Ireland to identify and manage the risks associated with the operation of lifts in the workplace.
To find out more, open or download the full Guidance here.
Additional Information/Templates
Download an example of a suitable letter template that you can use to send to your Client obtain information about the management of lift safety.
Thorough examinations of lifts are carried out by Compass nominated partner CRIMSON - ZURICH. To arrange for a thorough testing of your lifts to be carried out, please email Kate.Nield@compass-group.co.uk the following details:
- the items to be tested
- their serial numbers and manufacturer
- unit/site location
- contact details.
Upon receipt of all required information and initial registration, the Zurich engineer will make contact and organise tests accordingly. Following initial request thereafter registered units will be able to contact directly for further testing requirements.
If you need advice as to whether your lift requires thorough examination, speak to your sector HSE Manager.
External Guidance
Health & Safety Executive guidance documents:
Thorough Examination and Testing of Lifts A Simple Guide for lift owners
Thorough Examination and Testing of Lifts: A Simple Guide for Employers
Manual Handling Policy
To enable Compass Group UK & Ireland to identify and manage the risks associated with manual handling in the workplace.
To find out more, open or download the full Guidance here.
Additional Information
Go to Mandatory Risk Assessments page where you can download the following:
General Manual Handling Risk Assessment
Task Specific Manual Handling Risk Assessment
Task Specific Manual Handling Risk Assessment, and 3 completed examples in respect of:
Receiving Goods Deliveries,
Providing a Hospitality Service when the Lift Is Not Working,
Filling a Canned Drinks Vending Machine
Click below to download three colour posters (branded Compass) on manual handling safety:
External Guidance
Health & Safety Executive guidance documents:
Ergonomics and Human Factors at Work
Getting to Grips with Manual Handling
Moving Food and Drink
Preventing Back Pain etc. to Kitchen and Food Service Staff
Risk Assessment of Pushing and Pulling - (RAPP) Tool 2016
Guidance documents from the Health and Safety Authority in Ireland:
New and Expectant Mothers
To enable Compass Group UK & Ireland to identify and manage the risks associated with its operations in the workplace in relation to the new and expectant mothers.
To find out more, open or download the full Guidance here.
Additional Information
Go to Mandatory Risk Assessments page where you can download: New and Expectant Mothers Risk Assessment.
External Guidance
Health & Safety Executive guidance documents: New and Expectant Mothers Who Work.
Control of Noise at Work
Health & safety regulations require employers to identify potentially harmful levels of noise in the workplace and to assess whether their employees are at a significant risk of suffering from noise induced hearing loss. If there is a significant risk, employers must take action to reduce levels of noise exposure, and if necessary, provide suitable hearing protection to employees.
Additional Information
HS 2.30 The Control of Noise at Work
Compass Group UK & Ireland Noise Risk Assessment
PPE Assessment and Record of Issue
The Health and Safety Executive Daily Personal Noise Exposure Calculator
The Health and Safety Executive Hearing Protection Performance Calculator
The Health and Safety Executive Weekly Personal Noise Exposure Calculator
FM 1.12 Area Noise Assessment Register
New Unit & Temporary Catering Facility Assessment
To enable Compass Group UK & Ireland to identify and manage the risks associated with the use of new and temporary catering facilities.
To find out more, open or download the full Guidance here.
Additional Information
Go to Mandatory Risk Assessments page where you can download the following:
New Unit and Temporary Catering Facility Assessment, guidance on its completion
New Unit and Temporary Catering Facility Assessment - Temporary Catering facility
PPE
In the hierarchy of risk mitigation PPE is the last resort when a risk cannot be removed or mitigated by other measures. This means that the PPE we at Compass UK & Ireland provide to our teams must be fit for purpose, which not only means providing the correct levels of protection, but is also practicable and comfortable, so that colleagues can carry out their tasks safely. This new PPE catalogue builds on the work we carried out ahead on the previous version, introducing new lines which we hope will achieve that dual aim of protection and comfort. This is an ever evolving topic, so if you have feedback, that would be welcomed as would any items you think are missing from it.
ES06 PPE Risk Assessment
ES06a PPE Issue Form
Register of Health and Safety Legislation
This section aims to provide you with details of the most relevant health and safety legislation which may affect your site. The Register is updated annually. For the complete list of health and safety legislation, please click on the link at the bottom of this section. It is provided for your guidance and reference only - you do not need to review it with your colleagues.
if you have any questions about the implications please contact your Business Support HSE Manager or your Regional Manager.
Register of Health and Safety Legislation, December 2021 (Irish legislation still to be reviewed)
Health and Safety Executive guidance document - Health and Safety Law - What you should know
Stress (Workplace)
What is stress?
HSE defines stress as 'the adverse reaction people have to excessive pressures or other types of demand placed on them’. To assist managers with Workplace Stress we have created the Workplace Stress Risk Assessment and the Stress Talking Toolkit. These documents are designed in line with government and mental health charities best practice. Please only use these documents where Workplace Stress has been identified as an issue or risk – these are not default documents to complete.
Temporary Workers / Agency Employees
Compass Group UK & Ireland is to ensure that health and safety and welfare of temporary workers and agency employees who are employed on site and ensure that their actions will not compromise the health, safety and welfare of permanent employees, Client employees or members of the public.
Temporary Workers / Agency Employees Guidance Document
New Agency and Temporary Workers Induction - Catering Services
New Agency and Temporary Workers Induction - Catering Services (Group Sign Off)
New Agency and Temporary Workers Induction - Non-Catering Services
New Agency and Temporary Workers Induction - Non-Catering Services (Group Sign Off)
Work Premises: Statutory Compliance Declaration and Policy
To ensure that work equipment that is required to have regular documented inspections/thorough examinations by a competent person to meet legislative requirements are carried out - whether or not Compass Group UK & Ireland is the "duty holder". The "duty holder" is the person responsible for completing the activity.
To find out more, open or download the full Guidance here.
Work Equipment Policy
To enable Compass Group UK & Ireland to meet the requirement of health and safety legislation in respect of the selection and use of work equipment.
To find out more, open or download the full Guidance here.
External Guidance
Health & Safety Executive guidance documents:
Using Work Equipment Safely
Providing and Using Work Equipment Safely
Workplace Transport Policy
To ensure that Compass Group UK & Ireland meets the legal requirements for employers in respect of using vehicles in each site/workplace.
To find out more, open or download the full Guidance here.
Additional Information
Go to the Commonly Used Risk Assessments page where you can download the following:
Workplace Transport Risk Assessment
Weekly Vehicle Check.
External Guidance
Health & Safety Executive guidance documents:
Workplace Transport Safety
Thorough Examination Of Lifting Equipment
A Guide to Workplace Transport Safety
Workplace Transport Inspection Pack
Operators Licences Policy and Procedures
Use the links below to go to other relevant sections of the Health and Safety Executive Website:
Vehicles at Work
Vehicle Load Safety
Falls From Vehicles Interactive Site
Workplace Risk Assessment Policy
To ensure that Compass Group UK & Ireland meets the legal requirements for employers to provide a safe and healthy working environment.
Procedure
The Site Manager is responsible for:
-Completing the Workplace Risk Assessment and reviewing it every 3 years (retain for 6 years) or sooner if there are significant changes to the workplace or in working arrangements. A review is also necessary following a workplace related incident.
The Line Manager is responsible for:
- Assisting the Site Manager, if necessary, in arranging for any necessary remedial work to be carried out that is identified when completing the Workplace Risk Assessment
Guidance
When completing the Workplace Risk Assessment, answer each question either Yes, No or Not Applicable.
Where a "No" answer is given, consider the possible management actions suggested and record what action is to be taken in the Action/Comments column.
If further advice is required, contact your HSE Manager.
Go to Mandatory Risk Assessments page where you can download: Workplace Risk Assessment.